Orenco Gardens Board of Directors Meeting

Orenco Gardens Board of Directors Meeting

Meeting Minutes

1-11-06 7:00 pm

Board Member Roll Call

Janine Sisk

Greg Pawson

Krishna Regupathy

Dennis Holtz

Wes Finchum and Lani Clark from NWCM were also in attendance.

General Business

Board packs were delivered electronically this month. Janine and Dennis both prefer to receive them in printed form, so it was agreed that for now we will receive them in both forms, but the printed copies will be mailed instead of hand-delivered.

Greg feels that our balance sheet is in good shape. He made a couple of observations:

Our engagement with Schwindt is for a monthly review, which is not as rigorous as an audit would be
Our accounting is done on a cash basis, rather than an accrual basis, which leads to occasional negative months for the 411 when money is not coming in.

Insurance Audit – letter from Rich Vial was discussed, but no decisions were made.

Ongoing Business

ARC Violations list – asked to have the date the violation was first noted added to the list
Made several corrections to the letter, including asking that our website be listed instead of NWCM’s. Decided we should have a welcome letter from Scott in the pack as well as the more “boilerplate” letter from NWCM.
Status of bids:

Entrance sign – asked for one or two more bids. Board voted to specify 10” letters (the current 12” letters will not fit) and to remove the “At Orenco” that is currently on the sign, by unanimous vote.
Roof cleaning – still awaiting bids
Townhouse painting – not clear exactly what is included in the current painting bids. Need to find that out, and also asked for another bid.
Nest removal and cleanup – still awaiting bids
Neighborhood Watch sign purchase – no update

Committee Reports

ARC – the letter to go out on satellite dish violations is being rewritten by the committee.
LSC – Krishna has added Greg to the LSC Yahoo group.
Neighborhood Watch – no meeting in December, so nothing to report.
Government Affairs – new developments on 231^st are custom homes on one side, Legend homes on the other. “Available” sign in the Goddard School parking lot refers to a one-story office building that will be built along the stream at some point in the future, after all the space has been pre-leased (this is expected to take quite a while).
Social/Newsletter – working on new newsletter layout, hope to have a proposal at the February meeting.
Website – the website has been moved, and we hope to have forums up and running soon.
Pet – the survey has been prepared and will be distributed soon. Data will be presented at the February meeting.

Open Forum

Dave Richardson requested that the speed monitor, which was only on Orenco Gardens Drive for a day or two, be brought back for a longer stay.
Someone whose name I didn’t catch (sorry) requested a stop sign on Alder, at the intersection of Alder and Orenco Gardens Drive

Adjournment