Orenco Gardens Board of Directors Meeting

Orenco Gardens Board of Directors Meeting

Meeting Minutes

2-8-06 7:00 pm

Board Member Roll Call

Dennis Holtz

Greg Pawson

Scott Richardson

Janine Sisk

General Business

Treasurer’s Report

January financials looking good
2005 Annual Report should be ready on or about March 8^th
Greg had a productive visit to the NWCM offices, and had a positive impression of their operations.
Greg returned the signature cards to Scott

Ongoing Business

The board pack included a property manager time log for the first time, something we have been asking for
The ARC is still figuring out whether we can specify a maximum size for satellite dishes; this is needed to finalize the violation letter
The Board discussed possible alternate mounting locations for satellite dishes – fences were ruled out, poles may be ok if they are close to the house. Some townhomes may have no choice but to mount on front.
Status of bids:

Entrance sign – accepted bid from Architectural Metalcrafters (4 aye, 1 absent)
Roof cleaning – accepted bid from Ken Verhaalen to clean the exterior roofs, but not to do additional work to the undersides (4 aye, 1 absent)
Townhouse painting – accepted bid from Olfstad Painting, but only to repair siding and repaint shutters (4 aye, 1 absent)
Nest removal and cleanup – will ask Olfstad Painting to do it, since it’s the same building
Neighborhood Watch sign purchase – signs have been ordered and are being sent to Krishna’s house

Speeding on Orenco Gardens Drive continues to be a problem; we will make another attempt at having speed bumps installed
Employees of the Providence Medical Center at the corner of Orenco Gardens Drive and Elam Young Parkway East are parking on OG Drive instead of in their own lot. This has become an inconvenience to some residents, and the Board will send them a letter requesting that they park in their own lot.
Some of our “nature” trails have suffered severe erosion and need repairs; the Board will contact the City of Hillsboro, which is responsible for their maintenance
A private citizen requested handicapped ramps for some intersections along Orenco Gardens Drive where they are missing; they will be installed by the City in April.

Committee Reports

ARC – nothing except for the items listed above
LSC – nothing to report.
Neighborhood Watch – An identity theft training class was held on 2/6. The City has agreed to pay for installation of the signs. A homeowner has requested lighting for the mailboxes next to the park on Birch, so the committee is researching solar lights.
Government Affairs – nothing to report.
Social/Newsletter – Social is planning a yard sale on June 10^th, and may team up with the NW committee for their “Night Out” program the first week of August. The newsletter needs items from each of the committee by 2/20, and will be published by 3/15.
Website – forums are in testing phase and will be announced next month.
Pet – presentation to follow

General Open Forum

Ray Alford – would like to see lights on the Arbor Gardens sign (which, by the Board action taken above, will soon be the Orenco Gardens sign). He also mentioned that there is a home at 63^rd and Chestnut which continually has a yard filled with large children’s toys. He would like to see the board adopt a policy on the appearance of the wood fences around our back yards; some are fading and weathering and are becoming unattractive.
Dave Richardson – suggests a 3 way stop sign at Alder to control speeding on Orenco Gardens Drive, and putting up 2 hour parking signs to make it more difficult for the medical center people to park there.
Ron Jones – has tried to report some parking problems in his area to NWCM, but has had trouble getting his calls returned.
Miguel Colayco – asked about the current satellite dish policy. After Scott described it for him, he stated that the policy is “moronic”.

Pet Committee Presentation

Janine gave a presentation, prepared by the Pet Committee, describing the results of the resident survey and recommendations to the Board for dealing with the various issues reported.
Ron Jones suggested that the uncollected waste problem seems to be much worse in the winter; Janine agrees and feels that some people may be mistaking moss and other winter debris for dog waste (which does not change the committee’s feeling, based on the survey results, that there is a “poop problem” in the community)
Scott asked a homeowner to explain why she feels her dog has a right to go to the bathroom in any common area. As it always does, this question sparked a great deal of loud and angry debate.
Several homeowners stated that they purchased their homes because there were a number of parks and that all were open to dogs, and that they would not have chosen this community if they had realized the Board was going to be making pet-related restrictions.
The Board voted to extend the meeting several times, to accommodate the discssion
At the end of the discussion, Dennis told Ravivan (a Pet Committee member) that he had seen her not pick up after her dog. She objected strenuously, and the debate continued for several minutes.
After everyone calmed down, Janine made the following motions:

To require all dogs within our community to be on leash whenever they are in the common areas (this includes open garages and fenced front yards if dog is small enough to run out through the fence). This strengthens the Wahington County leash law, which only requires that dogs be “under control”, which could include voice control, at all times. Passed, 4 aye, 1 absent
To direct the Pet Committee to draft letters for the Board to be sent to the Orenco Gardens Apartment offices (a source of much of the dog waste) and for NWCM to send out in response to complaints by residents. Passed, 4 aye, 1 absent
To direct the Pet Committee to research the purchase and placement of signs, pet stations and garbage bins, to inform and facilitate the rules that dogs must be on leash and picked up after, and to report back to the Board. Passed, 4 aye, 1 absent
To lift the ban on the Rose Garden, which is currently unpublicized and unenforced, as a gesture of good will while the Pet Committee works on addressing the problems reported by residents. Failed, 1 aye, 2 nay, 1 abstain, 1 absent

Adjournment