Orenco Gardens Board of Directors Meeting

Orenco Gardens Board of Directors Meeting

Meeting Minutes

3-8-06 7:00 pm

Board Member Roll Call

Dennis Holtz

Krishna Regupathy

Scott Richardson

Janine Sisk

Treasurer’s Report

Schwindt found several small errors in the February financials, nothing major
It appears (from the bills that were received) that NWCM has changed insurance carriers without telling us.
Taxes have been signed by Scott and delivered to NWCM.

Legal Matters

Scott spoke to Vial & Fotheringham, our legal firm, about whether or not the Board has the right to make a rule banning dogs from two of our parks. The answer was that the “rules and regulations” the bylaws authorize us to pass, which are also called “resolutions”, are not considered to be the same as amending the CC&Rs and do not require a vote of the homeowners. The Board can pass these resolutions as long as they are “reasonable”, and our legal counsel feels that restricting dogs from two of our six parks, one of which (the Tot Lot) is already off-limits to dogs by City of Hillsboro ordinance, passes that test.
Scott (in his role as President) hopes that this statement from the lawyer will allow us to spend less time on the pet issue until the Pet Committee has completed their survey and/or has action items to recommend.
NWCM has given us incorrect advice on this issue.
NWCM has also given us incorrect advice on the regulation of satellite dishes. It turns out that the FCC severely restricts the ability of an HOA to govern satellite dishes, and has for quite some time.
Scott presented the ARC’s new satellite dish guidelines to the Board, and made a motion that they be posted on the website and included in the new homeowner packet, ARC applications and violation notices. Motion passed 4 aye, 1 absent.
A demand letter has been sent to West Hills about their underfunding of the rowhomes prior to turnover; no response has been received.

Committee Reports

As recorded above, new satellite dish guidelines have been written and approved
NWCM has provided the ARC with a color palette to use when approving applications for new paint

There will be a “Night Out” event on July 30^th, in cooperation with the Social committee
Neighborhood Watch signs are up. May request another one for the entrance at 60^th and Wetherby, as that entrance is regularly used by people walking in to the community
Still looking into solar lights for mailboxes
Would like to join up with other committees to have a barbeque and recruit new members. Block captains are especially needed.
NWCM notified the committee about an increase in thefts of copper ornaments in the community

A decision has been made to not participate in the Windemere community calendar (as was discussed at last month’s meeting)

Vasu has created e-mail aliases for all the committees and he encourages everyone to use those instead of maintaining their own distribution lists
Vasu demonstrated the new forums he has set up on our website (http://www.orencogardenshoa.org/forums) for the Board and asked us to give him feedback

Letter to Apartment management about pet waste issue has been signed by Scott and is ready to mail
Other letters and e-mails, as directed last month, are in progress
Committee is working on a proposal for more pet stations and trash cans throughout the community

Miscellaneous Business

Along with the tax forms, Scott also dropped off the signature cards and an amendment to our filing as a non-profit to NWCM
While he was at NWCM, Scott discussed the various outstanding repair items:

Ken Verhaalen will do the siding and shutter paint/repair work
The Pavilion will be cleaned now, the gazebo can wait until later in the summer
NWCM keeps sending bids to have all gutters cleaned. Scott clarified again that he wants this work done only in response to homeowner complaints

Scott went over his Board Status Report list. Tasks are generally getting done on time.
Scott presented a new financial penalties resolution, to clarify what steps we will take when a homeowner does not respond appropriately to a violation notice. Motion to adopt the new resolution passed 4 aye, 1 absent.

Open Forum

Vasu Srinivasan recommended telling homeowners to paint their satellite dish to match their home or roof. He asked if our board packs can be made public (no, because they contain information about violations which are not public knowledge). He has scanned the CC&Rs to be put on the website.
Yvonne DeHart. Lives in a rowhome on Alder. Her gutters are falling off and allowing water to trickle down, causing mold to grow around the front door. Has reported this to NWCM several times, including sending pictures. Cannot get any response.
Ravivan Tanovan asked Scott a number of questions about what our lawyer said about the pet ban. They continued their discussion after the meeting, so that others would have their turn at open forum.
Aysegul Jezewski. Wants to know how forums will be used (general communication among homeowners and committee members). Asked if more budget details are available, so Scott showed her what he has in his spreadsheets.
Amy deGuzman thinks the forums are a great idea.

Adjournment