Orenco Gardens Board of Directors Meeting

Meeting Minutes

11-09-05 7:00 pm

Board Member Roll Call

Scott Richardson

Janine Sisk

Krishna Regupathy

Shelley Stoltz

Dennis Holtz

Open Forum

• Fred Botschen reported that the utility boxes and sidewalk at 231^st and Birch have been marked by taggers
• Ron Jones feels that there is a problem with the job Showplace is doing. It is not entirely their fault, as he believes the ground was not properly graded before the sod was laid and so there is standing water all over. They are mowing wet grass and damaging it, and doing damage to non-grass plants and fences when maneuvering the large mowers. During the summer, they are watering way too much. Lastly, he feels it would be a waste of money to improve the Rose Garden as long as Showplace will be maintaining it because they are not good at pruning.
• Dennis generally agrees with Ron and feels it comes from a lack of supervision. The Showplace employees work hard, but they don’t have anyone checking their work.
• Rachel Defnet is a new homeowner who had a question about the maintenance of her fence, and wanted to tell the board that she felt that new homeowners should receive more information from us. She has served on an HOA board and had some good suggestions on what a new homeowner packet should contain, which she sent to us in e-mail after the meeting.
• Fred Botschen mentioned that at the corner of 61^st and Chestnut there is a pad for a bench, but no bench there. Krishna says this has been brought up to the builder before and they claim the pad was an accident and there was never supposed to be a bench there.

General Business

• There was no Treasurer’s Report because the materials needed to produce it were not received from NWC until yesterday.
• The water bills appear to be complete; no obviously missing charges.
• Insurance Audit – some key pieces of info have still not been received from NWC. Scott still hopes to have it completed by the final budget meeting on 11/16.
• The Reserve Study has been finished and delivered.

Committee Reports

• ARC – the violations list from NWC has been updated, but is still missing many items, especially the satellite dish violations. It seems to be rather heavy on trash can violations. Also the ARC log from NWC still does not show the date the homeowner was notified of ARC’s decision, an issue that has been a problem in the past.
• LSC – the possibility of the LSC and ARC merging was discussed, and was voted on (1 aye, 3 nay, 1 abstain). The LSC Oversight person then resigned from that position.
• Neighborhood Watch – committee has met with the Hillsboro Police, and will have info to be posted on the HOA website soon. They will be presenting their budget needs at the budget meeting on 11/16.
• Government Affaris – nothing to report.
• Social – no-one present to give a report.
• Website – Janine is working on getting the site moved, so Andy will no longer have to pay for the hosting. Scott has created todo lists for each board member in the Yahoo group Krishna created for us to use. Christine at NWC has agreed to use the file storage area of the Yahoo group to store her punch list.
• Pet Owners – will be doing a survey before the December meeting to find out what pet-related issues the homeowners are concerned about. There will be an extended discussion of pet issues at the December meeting.

Ongoing Business

• We are still waiting to receive bids from NWC for the entrance sign change, flagpole removal and gazebo and pavilion roof cleaning.
• We also have several maintenance requests awaiting bids – townhome painting and a gutter cleaning/bird nest removal issue.
• Dennis is getting complaints from homeowners that NWC is not getting back to them on their questions and concerns.
• Scott has been working on some documentation for the board – a 2006 master plan, a “month in the life” document to illustrate what should happen and when, a status report for NWC, and a summary of our committees and their charters. He is also looking into our possibly joining an HOA trade association.
• Scott is researching what our retained earnings targets should be.

Adjournment

• Meeting adjourned at 9:19 pm.