Orenco Gardens Board of Directors Meeting

Meeting Minutes

12-14-05 7:00 pm

Board Member Roll Call

Scott Richardson

Janine Sisk

Krishna Regupathy

Dennis Holtz

New Board Member

• Dennis nominated Greg Pawson, who was elected by unanimous vote to the position of Treasurer.

General Business

• No board packs were received from NWC this month. The reason given was that since they have no bids to deliver to us there was nothing to include in the pack.

• We hired Schwindt (our CPA firm) to do the November financials due to our lack of a Treasurer, and the board decided to continue doing this at least until Greg gets up to speed, and possibly indefinitely.
• It was decided (by unanimous vote) to hire Scwindt to do our 2005 year-end audit and financial statement.
• Insurance Audit – preliminary findings show that the developer, West Hills, was not billed by NWC for the money they should have been paying into the 413 association (the Rowhomes) prior to turnover. We will be discussing this with our legal counsel (Rich Vial) to determine who we can collect from and how best to approach it.
• The board discussed the top five priorities for our HOA in 2006. Tentatively, they are
• Search for a new property management company
• Be more responsive to community maintenance items
• Wrap up the rowhome insurance audit
• Be more aggressive with ARC violations
• Fiscal discipline

Committee Reports

• ARC – no status. No new applications or updated violations list received from NWC.
• LSC – Greg is the new LSC liaison.
• Neighborhood Watch – they are recruiting more block captains, and want to have the Hillsboro Police Department come to the March board meeting to give a presentation and answer questions from homeowners.
• Government Affairs – nothing to report.
• Social – nothing to report.
• Website – still trying to get the website moved.
• Pet Owners – working on a pet owners survey for the discussion, which has been moved to January to allow more time for the survey.

Ongoing Business

• The flagpole removal proved to be too expensive, so we have just taken the old Arbor flags down.
• The pavilion/gazebo roof cleaning and changing the entrance sign to say Orenco Gardens are both in progress and work should start soon.
• We are still waiting for bids for our other maintenance issues – townhome painting and a gutter cleaning/bird nest removal issue. The board decided (unanimously) to seek bids on this work ourselves.
• Scott presented the first drafts of the documentation for the board he has been working on – a 2006 master plan and a “month in the life” document to illustrate what should happen and when.

Open Forum

• Suzanne Jones reports trouble with speeders near Dogwood and 61^st Streets, probably commuters cutting through our development. Would like to see us put in one of those radar “your speed is” signs, or at least some signs reminded drivers that the speed limit is 25 MPH.
• Karen Alexander-Brown – has reported a flickering street light to NWC several times with no response (was told by other meeting attendees that she can call PGE directly). She also would like to organize a community window cleaning project for the rowhouses to hire a company to do a group of them, because they have found it difficult to find any company that will do it.
• Dave Richardson felt that the board should move the rowhome insurance audit to the number two spot on their priority list. It was originally at number four, and is now at number three as listed above.

Adjournment

• Meeting adjourned at approximately 9:00 pm.